In October 2023 we undertook a ‘health check’ of all GP practice websites in Northumberland across seven primary care networks (PCNs). There are 36 practice websites representing 45 individual surgeries. This was to see how easy it was to find information about how to raise a concern or give positive feedback and to see if signposting information for support in raising a concern was up-to-date and factually correct.

Why we did it

Patient feedback is an important part of improving patient experiences and outcomes, enabling the service provider to identify potential problem areas. Having clear processes also gives the opportunity for concerns to be dealt with swiftly to prevent escalation and to avoid undue confrontation with practice reception staff.

In most GP services complaint situations, the appropriate course of action is for a patient to initiate a complaint directly with their GP practice. Patient feedback to Healthwatch Northumberland has shown that many people seem unaware of how to resolve a complaint or concern through their GP surgery and what support options are available to them.

There have been recent changes to advocacy support in Northumberland, with VoiceAbility taking on the NHS Independent Complaints Advocacy Northumberland (ICAN) service, as well as national changes, with Integrated Care Boards(ICBs) now handling NHS primary care complaints – these were previously dealt with by NHS England.

We wanted to explore if these changes had been reflected on GP practice websites. We also wanted to gather evidence of the need for consistent messaging in order to ensure that the process of raising a concern is easy from a user’s point of view, and that signposting information is factually correct, so that patients have a clear understanding of their rights and options.

How we did it

Our staff and volunteers carried out research by visiting each GP practice website to review its complaints information. All of the websites were accessed via desktop computers and, where possible, using smartphones (29 out of the 36 websites) to ensure equal accessibility.

We are aware of other accessibility issues, for example, language barriers, and will carry out further research on this.

What we found

• Nearly 60% of GP websites were found to be equally accessible from both desktop computer and smartphone.
• There was a 50:50 split on whether or not information and support for raising a concern was easy to find on the websites – some information was found under different headings on the websites rather than on the main complaints page.
• Complaints information, support options and signposting information was very muddled. Even where correct support organisation details were given, they weren’t always accompanied by the correct contact details or explanations of how the service could help.
• In some cases, there were additional steps that needed to be taken when making a complaint online, for example, having to download forms, which could be a barrier to patients making the complaint.
• There was a lot of variation in information and processes even between practices within the same PCN, for example, within one PCN, two practices have almost identical looking websites, but one practice directs patients to send complaints to NHS England, whereas the other directs them to the ICB.
• Within another PCN, again, four practices have very similar looking websites, but two of them require the patient to attend the surgery in person to collect a complaint pack, one requires the patient to put a complaint in writing by post and only one practice offers the option of making a complaint online via email.

Read our full findings and recommendations